Why is HR record-keeping needed?

HR record-keeping is the foundation for effective personnel management and ensuring full compliance with legislative requirements and internal company regulations. It allows systematically tracking all critical aspects: from the validity periods of employment contracts, visas, and medical insurance to schedules for mandatory check-ups and planned employee training.

Centralized storage of HR documentation — employment contracts, orders, education, and certification documents — ensures their instant retrieval and submission to auditing authorities. Furthermore, transparent accounting of disciplinary actions, sick leaves, and vacations helps objectively assess labor discipline, and data on employee skills and competencies helps build a career growth and succession system. The Odoo platform offers a comprehensive solution for these tasks through the Employees and Recruitment modules. In the system, you can maintain complete digital dossiers for each employee, set up automatic alerts for document expiration, manage the training process, and track KPIs. All data integrates with the Payroll and Time Off modules, creating a unified information space and eliminating duplicate entries.

To build a modern and locally compliant HR record-keeping system in the MENA region, contact OS-MENA. We will implement and configure Odoo so you can focus on strategic personnel development rather than routine paperwork.